Office Administrator, WorkBC Midtown West
Term Full-Time, 35 hours per week (end date December 31, 2023)
WorkBC, Midtown West 
Posting Period
Open until filled
Job Description

The Office Administrator acts as the first point of contact at the WorkBC Center for clients, employers and the general public. In this role, the Office Administrator ensures that clients are directed to the correct stream for WorkBC services. The Office Administrator is also responsible for ensuring that data entries for clients’ information are completed on a regular basis in the Integrated Case Management system. 

What you’ll be doing: 

  • Reception duties including greeting clients on the phone and in-person, providing referrals to other community resources 

  • Support clients in completing the Online Employment Services application process 

  • Support staff and clients with administrative tasks such as booking appointments, data entry, photocopying, faxing, answering phone inquiries, correspondence, purchasing supplies and petty cash reconciliation 

  • Maintain internal administrative procedures such as data collection, monthly inventory and client tracking 

  • Input, edit, and update client information in the Integrated Case Management system and complete invoices and billing 

  • Transfer data between different software applications, verifying accuracy and completeness 

  • Follow-up with job sustainment clients in a timely manner to confirm employment status and details and ensure clients receive the appropriate support 

  • Assist with purchasing procedures i.e. ordering, monitoring, and tracking 

  • Adhere to onsite Health and Safety Procedures 

  • Other duties as assigned 

What you’ll need: 

  • We are looking for an outgoing people person with outstanding customer service skills who will make all clients feel welcome  

  • Excellent administrative and computer skills including Microsoft Office Suite 

  • Attention to detail, quick and high accuracy data entry 

  • Ability to prioritize and manage multiple competing demands 

  • Strong communication and interpersonal skills 

  • Comfortable working with diverse clients in a busy employment center 

  • Ability to develop and manage office procedures and systems 

  • Previous experience in WorkBC is an asset 

  • Ability to speak a second language is an asset 

  • A valid clear criminal record check (including working with vulnerable populations) is required 

  • The YWCA Metro Vancouver’s COVID-19 vaccination policy is currently suspended and as a result, vaccination from COVID-19 is not required at this time. However, should circumstances change and the YWCA deem it necessary to reintroduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties. 

How to Apply

This is an exciting time for the YWCA. Join us and be part of an inclusive, dedicated and impactful workplace! Candidates are invited to send cover letters and resumes by May 30th, 2023, to: 


Erin Pavan, Senior Operations Manager 

535 Hornby Street, Vancouver BC, V6E 3N9 



No Phone Calls or Drop-Ins Please 


This position will remain open until filled. 


We are committed to ensuring that the application and interview processes are accessible to all applicants; if you require accommodations in submitting your application, or have other questions, please contact the hiring manager as listed.  All employment will be decided on the basis of qualifications, transferrable skills, lived experience, and business need. We thank all who apply, but only applicants selected for an interview will be contacted. For more information about this and other YWCA Metro Vancouver career opportunities, please visit