Job
Reservation/Revenue Analyst
Details
Status
Regular Full Time – 35 hours per week
Location
YWCA Hotel 733 Beatty Street
Posting Period
-
Job Description

The Reservation/Revenue Analyst at the YWCA Hotel works closely with all departments to make well informed decisions about potential new business and hotel trends.  This position is responsible for all functions related to Online Travel Agents (OTA), forecasting, statistics, budget preparation, in-house accounting and assisting with online reservations as follows:

Responsibilities include:

  • Manage the Property Management System (PMS)
    • Ensuring that mkt codes/ rate codes/rates are inputted (with yield set ups for event nights) and rate sheets are distributed
    • Staff PMS training
    • Conference and residency blocks are maintained,
    • Review journal entries and all post master accounts
    • Run merge profiles
    • Implement system upgrades
    • Act as the in-house Opera support person as required
    • Update all statistics from Opera and prepare informational graphs.
  • Online Travel Agents (OTAs)
    • Closeouts for all OTA’s
    • Check all bookings
    • Input data for OTAs - including rates and seasonal changes
    • Review bookings and invoices
    • Track OTA bookings and look for patterns.
    • Manage and monitor OTAs to ensure accurate pricing
    • Monitor rooms inventory to maximize occupancy and increase average rate.  This includes room inventory in all distribution channels.
  • Language Schools
    • Responsible for Language school bookings 
    • Answer emails, do quotes, book rooms, prepare invoices and track payments
    • Review school arrivals and ensure payments and fixed charges are in
    • Do invoices and apply payment when received
    • Liaise with Language schools after student arrivals
  • Hotel Sales Department
      • Work closely with group Reservations Coordinator, ensuring group blocks, contracts, cut-off dates, rooming lists, billing and group sales bookings are accurate
      • Work with management group to maintain group/transient pricing and inventory controls to ensure revenue maximization
    •  Assist with post stay emails, bi-annual e-newsletters, compiling mailing lists from Opera and assist with e-newsletter content development.
    • Attend occasional tourism/hospitality related presentations, meetings or workshops when necessary.
    • Attend various in-house hotel meetings such as Operations and Safety committee
    • Know all positions in the hotel including front desk, reservations, group sales and meeting space.
  • Financial Duties
    • Monitor Daily Revenue sheet as prepared by Night Audit
    • Prepare forecasts for monthly board report and forecasts throughout the year as required
    • Prepare DMF sheet for accounting
    • Distribute Budgeted Revenues for Daily revenue report
    • Monitor Opera revenue postings for accuracy and reasonableness
    • Responsible for petty cash
    • Assist in budget preparation
    • Complete Trends annual summary report
    • Review all Opera journal entries
    • Prepare Balance Scorecard
    • Cover for cash counting and banking, as required
    •  Responsible for collating the inventory

Qualifications:

  • Reservations and/or revenue management experience required at a supervisory level
  • Must have 2-3 years of experience and knowledge in Reservations and Revenue management, and knowledge and experience in Front Office would be an asset
  • Post-secondary education in hospitality or a related field a definite asset
  • Technical ability must include intermediate/advanced skills in Microsoft Excel with good experience in Windows, Microsoft Word, and other hotel related systems
  • Proficiency with Opera and extranet systems including OTA extranets and channel manager(s)
  • A valid clear criminal record check (including working with vulnerable populations) is required.
  • Successful applicants are required to be fully vaccinated against COVID-19, exemption requests must be supported by valid, legal documents

Our chosen candidate will exhibit:

  • Excellent communication and guest service skills 
  • Must be self-motivated, decisive, responsible and driven to achieve goals
  • Ability to work well in a small team environment
  • Possess strong interpersonal skills, excellent oral and written communication skills.
  • Ability to think independently, possess good judgment, proven problem-solving skills and effective decision-making skills.
  • Ability to work flexible hours, including weekends, holidays, and extended hours as required.
  • Detail-oriented with a demonstrated ability to organize and track multiple projects and work under pressure to meet deadlines in a fast-paced environment.
  • Enjoys working as part of team, and also able and willing to work independently.
  • Resourceful and proactive in seeking out solutions
  • A team player with high level of dedication
  • Willingness takes on other duties as assigned

About the YWCA

This year, YWCA Metro Vancouver marks 125 years of serving our community. We recognize that Canada was founded through colonialist and racist policies, and the YWCA was established and operated during this time. We also recognize that these legacies exist in our present time and are committed to actively decolonizing our policies, programs and practices. Our vision: We boldly envision a just and equitable world for women, families and allies. Our mission: We advance gender equity alongside women, families, Two-Spirit and gender diverse people through advocacy and integrated services that help support personal, collective and economic wellbeing.

This is an exciting time for the YWCA. Join us and be part of a passionate, dedicated and impactful team!

How to Apply

 

Consider joining our committed team of staff and being part of an inclusive and rewarding workplace. Candidates are invited to send resumes by May 25, 2022 to:

Barbara Lane, Director, Hotel
733 Beatty Street, Vancouver, BC, V6C 2E8
email: blane@ywcavan.org

YWCA Metro Vancouver is committed to ensuring that the application and interview processes are accessible to all applicants; if you require accommodations in submitting your application, or have other questions, please contact the hiring manager as listed.  All employment will be decided on the basis of qualifications, transferrable skills, lived experience, and business need. We thank all who apply, but only applicants selected for an interview will be contacted. For more information about this and other YWCA Metro Vancouver career opportunities, please visit ywcavan.org.