What you’ll be doing:  

Purchasing / Finance:

• Purchasing and administration of giftcards, business cards and transit tickets for YWCA programs  

• Receiving giftcards, business cards and transit tickets, organizing disbursement to requestor(s), reconciling inventory to ensure accurate tracking   

• Downloading invoices from supplier portals 

• Identifying equipment to purchase for managers across the organization  

• Resolving internal customer issues and problems to ensure quality product delivery and satisfaction   

• Developing organization-wide training materials on Purchasing and Finance procedures  

Administrative:  

• Booking rooms/locations for meetings and events, and organizing details for such events  

• Researching, compiling, and summarizing information for reports and presentations   

• Maintaining physical and digital filing systems  

• Inputting and updating information in databases, software systems, and spreadsheets  

• Preparing meeting agendas and taking meeting minutes  

• Directing individuals to appropriate personnel, schedules appointments, and helping to process mail  

• Developing effective working relationships with staff and stakeholders   

• Maintaining a pleasant and secure working environment  

• Acting as a liaison with other departments  

• Provide back-up duties for Facilities Department when management is not present  

• Other duties and projects as required.  

What you’ll need: 

• Minimum 2 years purchasing or office administration experience  

• Excellent communication skills – written and verbal  

• Highly organized with good time management skills  

• Flexible, self-motivated, able to work independently  

• Detail oriented  

• Strong computer skills – working with Microsoft 365  

• Experience with Clipchamp or other visual training development tools, preferred 

• Ability to meet deadlines and adapt to changing priorities  

• Customer service experience  

• A valid clear criminal record check (including working with vulnerable populations) is required.  

What we offer:   

We offer our eligible employees the following benefits as part of their total rewards package:   

• Extended medical and dental benefits     

• A defined benefit pension plan (MPP)   

• Pregnancy, parental and adoption leave top up  

• 15 vacation days and 3 personal days, in addition to paid sick days  

• Flexible working arrangements for applicable positions    

• Employee Family Assistance Program, a confidential and voluntary support service for employees and their eligible family members    

• A workplace that prioritizes employee health, safety and well-being, including many learning and growth opportunities such as our employee mentorship program and three equity committees that help to support our goals towards achieving meaningful equity and inclusion.   

• Free staff membership to our Health + Fitness Centre   

• Discounts at our YWCA Hotel    

• Priority in YWCA Child Care centres    

Pay Rate: $28.05 per hour