What you’ll be doing: 

• Purchasing and administration of giftcards and transit tickets for YWCA programs 

• Receiving giftcards and transit tickets, organizing disbursement to requestor(s), reconciling inventory to ensure accurate tracking  

• Coding consolidated invoices, ensuring they’re authorized in a timely manner 

• Resolving invoice discrepancies as needed 

• Identifying equipment to purchase for managers across the organization 

• Resolving internal customer issues and problems to ensure quality product delivery and satisfaction   

• Booking rooms/locations for meetings and events, and organizing details for such events 

• Researching, compiling, and summarizing information for reports and presentations  

• Developing organization-wide training materials on Purchasing and Finance procedures 

• Maintaining physical and digital filing systems 

• Inputting and updating information in databases, software systems, and spreadsheets 

• Preparing meeting agendas and taking meeting minutes 

• Directing individuals to appropriate personnel, schedules appointments, and helping to process mail 

• Developing effective working relationships with staff and stakeholders  

• Maintaining a pleasant and secure working environment 

• Acting as a liaison with other departments 

• Other duties and projects as required. 

What you’ll need: 

• Minimum 2 years purchasing or office administration experience 

• Excellent communication skills – written and verbal 

• Highly organized with good time management skills 

• Flexible, self-motivated, able to work independently 

• Detail oriented 

• Strong computer skills – working with Microsoft 365 

• Ability to meet deadlines and adapt to changing priorities 

• Customer service experience 

• A valid clear criminal record check (including working with vulnerable populations) is required.  

• The YWCA Metro Vancouver’s COVID-19 vaccination policy is currently suspended and as a result, vaccination from COVID-19 is not required at this time. However, should circumstances change and the YWCA deem it necessary to reintroduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties. 

What we offer:  We offer our eligible employees the following benefits as part of their total compensation package: 

• Extended medical and dental benefits  

• A defined benefit pension plan 

• Flexible working arrangements for applicable positions 

• Employee Family Assistance Program, a confidential and voluntary support service for employees and their eligible family members 

• Free staff membership to our Health + Fitness Centre, discounts at our YWCA Hotel and priority in YWCA Child Care centres 

• Pay Rate: $27.50 per hour  

• A workplace that prioritizes employee health, safety and wellbeing, including many learning and growth opportunities such as our staff mentorship program and three equity committees who help to support our goals towards achieving meaningful equity and inclusion.